Website Design & Development Proposal

Professional Hotel Website

Client: Sanjeewa Edirisinghe
Prepared By: Dinura Sellapperuma (DIXY)
Experience: 10+ Years
Date: 18/01/2026
01

Project Overview

This proposal outlines the design and development of a professional, modern, and secure hotel website. The website will present the hotel's accommodation, food offerings, experiences, and visual identity in a clear, elegant, and user-friendly manner. The project will be delivered using industry best practices in UI/UX design, performance optimization, and security, supported by over 10 years of professional web development experience.

02

Website Structure

Six carefully crafted pages to showcase your hotel's unique offerings

🏠

Home

🛏️

Accommodation

🍽️

Foods

📸

Gallery

✨

Experience

📞

Contact Us

03

Scope of Work

UI / UX Design

  • Custom professional UI/UX design (non-template)
  • Modern, hospitality-focused visual style
  • Fully responsive layout (mobile, tablet, desktop)
  • Clear navigation and user experience
  • Design aligned with the hotel's brand identity

Web Development

  • Complete front-end and back-end development
  • Responsive implementation across all devices
  • Contact form with email notification
  • Contact form confirmation message
  • Image and asset optimization
  • Basic on-page SEO setup
  • Cross-browser compatibility
  • Final testing and deployment
04

Hosting, Security & Performance

Complimentary for one year - everything you need for a secure, fast website

🔒

SSL Certificate

Secure HTTPS encryption for visitor trust and security

💾

Daily Backups

Automated daily backups with 7 days coverage for peace of mind

🛡️

Firewall Protection

Advanced 8G firewall to protect against malicious attacks

⚡

Cloudflare CDN

Global content delivery network for blazing fast loading speeds

📊

Performance Optimization

Optimized code and assets for maximum speed and efficiency

🚀

Launch Support

Complete deployment assistance and technical support

05

Additional Services Included

Revisions & Maintenance

  • 1 month free revisions after website launch
  • 3 months free maintenance after launch
  • Minor UI adjustments included
  • Technical fixes and bug resolution

Note: New features or major changes will be quoted separately

Monitoring & Analytics

  • 3 months free website monitoring
  • Uptime and performance tracking
  • Security monitoring and alerts
  • Visitor analytics dashboard access
  • Traffic overview and insights
  • Popular pages tracking
06

Project Timeline

Estimated total duration: 3-4 weeks (excluding client feedback delays)

PHASE 1
2-3 working days

Discovery & Planning

  • Requirement confirmation
  • Page structure finalization
  • Content and asset review
PHASE 2
5-7 working days

UI / UX Design

  • Home page UI design
  • Inner page designs
  • Design review and refinements
PHASE 3
10-14 working days

Web Development

  • Front-end development
  • Back-end integration
  • Contact form implementation
  • Responsive implementation
  • Performance optimization
PHASE 4
3-5 working days

Testing & QA

  • Cross-browser testing
  • Mobile and tablet testing
  • Bug fixing and refinements
PHASE 5
1-2 working days

Deployment & Launch

  • Server configuration
  • SSL and Cloudflare setup
  • Final live testing
PHASE 6
Ongoing

Post-Launch Support

  • 1 month free revisions
  • 3 months free maintenance
  • Technical support
07

Investment

Total Project Cost
LKR 480,000

Complete website design, development, and one year of premium services

50%

Advance payment to commence the project

50%

Upon project completion, prior to final launch

08

Maintenance Packages

Optional packages available after the complimentary 3-month period

Standard

LKR 25,000
per month
  • Technical support and bug fixes
  • Security updates and monitoring
  • Performance and uptime monitoring
  • Visitor analytics dashboard access
MOST POPULAR

Premium

LKR 40,000
per month
  • Everything in Standard Package
  • Priority support
  • Monthly performance optimization
  • Extended security monitoring
  • SEO health checks

Enterprise

LKR 60,000
per month
  • Everything in Premium Package
  • High-priority support & monitoring
  • Advanced security oversight
  • Monthly performance & traffic report
  • Proactive issue prevention
  • Consultation for improvements

Maintenance Terms

  • • Monthly payment in advance
  • • 30 days written cancellation notice required
  • • New features or major changes are quoted separately
11

Client Responsibilities

Your Part in Success

  • Provide logo, images, and written content in a timely manner
  • Provide feedback during design and development stages
  • Respond to queries and review submissions promptly

Important: Delays in feedback may affect project timelines. We'll work together to ensure smooth progress.

Proposal Validity & Acceptance

  • This proposal is valid for 14 days from the date of issue
  • By approving this proposal, you agree to the scope, pricing, timeline, and terms outlined
  • A signed copy confirms your acceptance and initiates the project
10

Terms & Conditions

1. Project Commencement

  • Work will commence upon receipt of 50% advance payment and signed agreement
  • Project timeline begins from the date of project kick-off meeting
  • Client must provide all necessary materials (logo, content, images) within agreed timeframes

2. Payment Terms

  • 50% payment required to start the project
  • Remaining 50% due upon project completion, before final deployment
  • All payments are non-refundable once work has commenced
  • Late payments may result in project delays or suspension of services
  • All prices quoted are in Sri Lankan Rupees (LKR)

3. Scope Changes & Additional Work

  • Changes to the original scope will be quoted separately
  • Additional features or pages not listed in this proposal will incur extra charges
  • Minor revisions within the agreed scope are included during the revision period
  • Major redesigns or functionality changes will require a new quotation

4. Timeline & Delays

  • Project timeline is estimated and may vary based on project complexity
  • Delays in client feedback or material provision will extend the timeline accordingly
  • DIXY is not liable for delays caused by third-party services or hosting providers
  • Force majeure events are excluded from timeline commitments

5. Intellectual Property & Ownership

  • Upon full payment, client owns the website and website content
  • DIXY retains rights to use the project in portfolio and marketing materials
  • Third-party plugins, frameworks, and libraries remain under their respective licenses
  • Client is responsible for ensuring all provided content is legally owned or licensed
  • Stock images or premium resources used will be licensed appropriately

6. Content & Materials

  • Client is responsible for providing accurate and legal content
  • DIXY is not responsible for copyright infringement of client-provided materials
  • Client grants DIXY permission to use provided materials for this project
  • Content should be provided in editable formats (Word, text files, high-res images)

7. Testing & Browser Compatibility

  • Website will be tested on major browsers (Chrome, Firefox, Safari, Edge)
  • Mobile responsiveness tested on common devices and screen sizes
  • Client is responsible for final testing and approval before launch
  • Post-launch bugs discovered within 30 days will be fixed free of charge

8. Hosting & Maintenance

  • Free hosting valid for 1 year from launch date
  • After the complimentary period, maintenance packages are available
  • Hosting renewal and maintenance require advance payment
  • Website backups are performed daily during the hosting period
  • DIXY is not liable for data loss due to client actions or third-party failures

9. Revisions & Support

  • 1 month free revisions include minor design tweaks and content updates
  • 3 months free maintenance includes technical support and bug fixes
  • Revisions do not include new features or major functionality changes
  • Support is provided during business hours (9 AM - 6 PM, Monday to Friday)

10. Confidentiality

  • Both parties agree to keep confidential information private
  • DIXY will not share client business information with third parties
  • Client information will only be used for project delivery purposes

11. Liability & Warranties

  • DIXY provides services to the best of professional ability
  • No warranty is provided for third-party services, plugins, or integrations
  • DIXY is not liable for indirect, consequential, or special damages
  • Total liability is limited to the amount paid for the project
  • Client is responsible for regular content updates and security after handover

12. Termination

  • Either party may terminate with 14 days written notice
  • Upon termination, client pays for all work completed to date
  • No refunds will be issued for payments already made
  • All work-in-progress materials remain property of DIXY until full payment

13. Dispute Resolution

  • Any disputes will first be attempted to resolve through good-faith negotiation
  • If unresolved, disputes will be settled through arbitration in Sri Lanka
  • This agreement is governed by the laws of Sri Lanka

14. Agreement Acceptance

  • Signing this proposal constitutes acceptance of all terms and conditions
  • This proposal and terms constitute the entire agreement between parties
  • Any modifications must be made in writing and signed by both parties
  • This proposal is valid for 14 days from the date of issue

Important Notice: By signing this proposal, you acknowledge that you have read, understood, and agree to these terms and conditions. If you have any questions or concerns about these terms, please contact us before signing.

Ready to Get Started?

Let's create something extraordinary together